Secret Solstice 2017 MSS (Management Support Staff) Roles and Application Forms

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MSS Information

We’re looking for a team of hardworking and dedicated people to come in to support the festival delivery team. This is a work placement volunteer position that is suitable for somebody looking for work experience and to gain and learn valuable event delivery skill sets from an experienced event delivery team. This position is for hardworking individuals with good communication skills and administrative skills. Candidates applying for these positions need to submit their CV’s or give valuable information that will help us assess if you are the right person for the job.

You will receive a Production Festival Wristband. At the end of your placement you will be assessed by your work placement manager and given a written reference that you will be able to accompany your CV as a valuable experience reference.

Terms and conditions

  • MSS’s do not have to pay for the Volunteer Deposit Ticket
  • You have to be over 18 years old
  • It's preferable that you're an Icelandic resident unless you're willing to accommodate yourself during your placement (PLEASE NOTE: Free camping will be available for MSS from the 15th – 19th of June 2017)
  •  It's preferable that you have a valid drivers license
  • Minimum work placement is every day from the 12th of June until the 22nd of June 2017
    (PLEASE NOTE: In some roles remote preparation work is required)
  • You will need to submit your CV and you will be contacted to attend a placement interview no later then the 7th  of June 2017 either in person or via Skype
  • Successful applicants will be appointed no later then on the 8th of June 2017

Available MSS Roles

Accreditation Management

Secret Solstice Accreditation Management has positions for applicants looking to expand their knowledge of Accreditation management and practical Accreditation procedures. You'll be working directly with our Accreditation and Operations Manager at a hands-on role in organisation and practical Accreditation operations.

Tasks include:

Pre-Festival:

  • Briefing with the Operations and Accreditations managers.
  • Training on the accreditation software
  • Setting up the accreditation offices

On-site:

  • Working with the accreditation manager to oversee the main gate and staff accreditation
  • Auditing wristband stock
  • Managing wristband transfers to departments
  • Managing accreditation staff on main gate
  • Coordinating the production and installation of pass sheets across the site
  • Liaising with ticketing companies
  • Office management

Post-Festival:

  • Auditing of wristband stock
  • Office pack down

Preferred experience and skills:

  • Management of staff
  • Computer literate
  • Good people skills
  • Good written and spoken English
  • Ability to work independently

Please note:

  • You will be provided with a detailed information package about the festival site and your responsibilities in advance to the festival
  • If you have a laptop please bring it with you

Artist Liaison Management

All positions in Artist Liaison Management have been staffed and applications are now closed.

Concessions/Vendors Management

All positions in Concessions/Vendors Management have been staffed and applications are now closed.

Directors Assistants

All positions in Directors Assistants have been staffed and applications are now closed.

Press/PR Management

All positions in Press/PR Management have been staffed and applications are now closed.

Production Management

All positions in Production Management have been staffed and applications are now closed.

Side-Event Management

All positions in Side-Event Management have been staffed and applications are now closed.

Site-Art Creative Management

Secret Solstice Creative Production/Site-Art Management has positions for applicants looking to expand their knowledge of practical festival production and creative logistics as well as site build and decor. These roles will include work at our production office, pre-production wort at our warehouse and physical work on-site. Access to a personal laptop is not a necessity, but definitely desirable for this role.

Pre-Festival tasks include:

  • Preparation work on all general festival specs including: stage design and general site art as well as designated area design & production
  • Production scheduling: Understanding of general production advancement such as build times, décor times, schedule information, location & logistical timelines.
  • Maintaining general flow of information between all creative departments (mainly Site-Art Build Team & Site-Art Decor Team) and liasing with the Creative Producer and the Site-Art Production Manager
  • Assisting the Site-Art Production Manager on plant coordination.
  • Reacting to possible scheduling changes and possible side effects of production changes.
  • Assisting our creative team with delivering all necessary equipment needed.

On-site tasks include:

  • Coordination with all festival departments during practical festival production
  • Communication with Festival Production team and the Technical Production Manager
  • Coordination with our Warehouse Manager, Creative Production Co-ordinator & Site-Art Production Manager regarding on-site operations and build schedules.
  • Monitoring all general activity on-site and communicating any changes or delays in build schedule to all Creatice Production staff in collaboration with the Site-Art Production Manager.
  • Participating in creative build if necessary.
  • Dealing with any issues that come up! Yes that is a very open role and it is our job to solve these issues.

Preferred experience and skills:

  • Experience in a festival build environment
  • Hands on build experience, so you understand the importance of scheduling and build.
  • Creative event experience

Site-Art Staff Management

Secret Solstice Creative Production/Site-Art Management has positions for applicants looking to expand their knowledge of practical festival production and creative logistics as well as site build and decor. These roles will include work at our production office, pre-production work at our warehouse and physical work on-site. Access to a personal laptop is not a necessity, but definitely desirable for this role.

Pre-Festival tasks include:

  • Production scheduling: General production advancement such as build times, décor times, schedule information, location & logistical timelines.
  • Maintaining general flow of information between all creative departments (mainly Site-Art Build Team & Site-Art Decor Team) and liasing with the Creative Producer and the Site-Art Production Manager
  • Collecting and organizing any feedback from volunteers
  • Liasing with the Site-Art Production Manager to ensure volunteer teams are scheduled correctly.
  • Assisting the Site-Art Production Manager on all transport coordination with the Logistics Manager.

On-site tasks include:

  • Communication with Festival Production team and the Technical Production Manager
  • Coordination with our Warehouse Manager, Creative Production Co-ordinator & Site-Art Production Manager regarding on-site operations and build schedules.
  • Monitoring all general activity on-site and communicating any changes or delays in build schedule to all Creative Production staff in collaboration with the Site-Art Production Manager.
  • Dealing with any issues that come up! Yes that is a very open role and it is our job to solve these issues.

Preferred experience and skills:

  • Experience in a festival build environment
  • Hands on build experience, so you understand the importance of scheduling and build.
  • Creative event experience / Management of staff in a creative environment.

Site Production Staff Management

Secret Solstice Site Production Management has a single position for applicants looking to expand their knowledge of practical festival production, staff management and festival site build. This role will include work at our Site Production office and physical work on-site. Access to a personal laptop is not a necessity, but definitely desirable for this role.

On-site tasks include:

The Site Production Team take care of preparing the festival site: for an example setting up fences, scrim and other site materials. Please be advised that this role can be physically demanding and may require heavy lifting and manual labour and therefor it's important that you're in good physical shape.

Job overview:

  • Working directly with the Festival Site Production Manager core team
  • Being responsible for the build of the perimeter and internal fence
    • Leading and managing a team of volunteers
    • Ensuring all daily time lines and work is completed
    • Communicating to the wider team
    • Signing in and out allocated tools and PPE to the team
  • Being responsible for your own Health & Safety and all those persons detailed working as part of your team
  • Monitoring all general activity on-site and communicating any changes or delays in build schedule Site Production Manager.

Job information:

  • You will given daily instructions and briefings and debriefings by the site production manager.
  • You will be provided with all the necessary tools as well as gloves, protective masks and eye-protection needed for the job at hand.
  • Please wear suitable workwear (not your favourite hoodie for an example)
  • Please wear closed-toe shoes (preferably hard-toe shoes or boots.)
  • Staff Management of the Site Crew Build and Break Team for setting up needed Site Infrastructure.
  • Coordination with our Site Production Office Manager and Site Production Manager on issuing consumables to Site Crew Build and Break Team.
  • Monitoring all general activity on-site and communicating any changes or delays in build schedule Site Production Manager.

Post-Festival tasks include:

  • Staff Management of the Site Crew Build and Break Team for de-rigging needed Site Infrastructure.
  • Coordination with our Site Production Office Manager and Site Production Manager ensuring that all tools are returned and accounted for.

Preferred experience and skills:

    • Good people management skills and a sense of being a team player and leader
    • Good feel for structural composition with an attention to detail​
    • Experience with hand-tools
    • Good physical strength and a healthy back

Please note:

  • The dates for this MSS position differ from other MSS positions. Active placement is the 6th – 15th of June and 19th – 22nd of June. You won't be working during the festival itself.

Sponsorship/Festival Partners Management

All positions in Sponsorship/Festival Partners Management have been staffed and applications are now closed.

Steward Management

All positions in Stewards Management have been staffed and applications are now closed.

Volunteer Management

All positions in Volunteer Management have been staffed and applications are now closed.

MSS (Management Support Staff) Application form


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